VRUKSHAM HRMS OVERVIEW

In any organization, the Human Resources department is the most over worked and least computerized. Computerization has been limited to using MS Word and MS Excel. The biggest deterrent has been the exorbitant pricing of Integrated VRUKSHAM HRMS packages like People Soft.

HR departments generate tremendous amount of paper. VRUKSHAM HRMS attempts to cut papers and paper movement by over 90% by using a combination of document archiving / retrieval system and workflow. Information is available on the fingertips and records are updated online. The system has been designed keeping in mind the stringent ISO 9000 : 2000 standards.

MODULES

The details of various modules of HRMS is presented below: -

1. EMPLOYEE DETAILS
   This is a one-stop shop where all the details of the employee right from his joining date, blood group, passport number, pf details, etc.
2. EMPLOYEE RECORDS
   All the employee records are maintained right from appointment letter, confirmation letter, increment letters, commendation letters, warning letters, etc.
3. LEAVE MANAGEMENT
   Employees can apply for leave electronically. On application, email goes to the reporting boss who sanctions or rejects it on-line. Employee and the HR department get confirmation and the leave records are updated immediately. PL, CL and SL are credited by the system. The press of a button generates month end statement for the payroll department.
4. TRAINING SYSTEM
   The training system has three phases :-
   • Need identification phase
   • Implementation phase
   • Evaluation phase

   The training needs of the employees can be entered electronically, consolidated and training programs conducted. The Employee training records are updated automatically. The system also allows on-line entry of training feedback sheets, does all the calculations with respect to rank / weight and computes overall training program rating.

5. PERFORMANCE APPRAISAL SYSTEM
   Apart from Job responsibilities, organizations define Key Result Areas or KRAs for each individual employees normally on a quarterly basis. The system keeps track of the KRAs and helps in performance appraisal of the employees.

6. WELFARE AND WORKING CONDITIONS
   A mandatory clause in ISO, it is also essential for organizations to gather feedback on Welfare and Working Conditions from each employee, consolidate the same which will be the basis of corrective and preventive action.

7. RESUME TRACKER
   Organizations receive resumes from different sources. Resume tracker helps in indexing the resumes and matching them with the requirements as and when they come up. The status of the short listed candidates is tracked ( HR round, Technical Round, Final Round ) etc. till the candidate is either selected or rejected.

8. EX-EMPLOYEE DETAILS
   Even if an employee leaves the organization, he continues to be the good will ambassador for the company. This module helps in keeping track of the employee, transferring PF, Calculation of Gratuity, birth day, etc. which will enable the organization to continue keeping in touch.